For event suppliers
Event date, load-in, deposits, cancellation ladders and force majeure — for caterers, AV, venues, planners and performers.
Who it's for
Headcounts, final numbers deadlines and deposits.
Load-in, power, damage liability and standby crew.
Set times, riders and clear cancellation ladders.
What's in the contract
Drafted in plain English by AI, jurisdiction-aware, editable line-by-line. No legalese unless you want it.
Date, venue, timings, load-in and load-out windows.
Exactly what is supplied, including crew and consumables.
Booking deposit, final numbers deadline and balance due date.
Staged charges the closer cancellation falls to the event date.
What happens where the event cannot lawfully proceed.
Compliance with venue regulations, curfews and noise limits.
Liability for hired equipment and client-caused damage.
Public liability, PAT testing, food hygiene or licensing as relevant.
How it works
Tell SigningVault who's involved and what you're agreeing. The AI drafts the right contract with the right clauses.
Edit any line, swap clauses, change jurisdiction. Add signature fields with a click.
Recipients get a private signing link by email. They sign in-browser — no account, no app. You both get the sealed PDF.
Event suppliers commit capacity a long way in advance, so cancellation terms need to be a genuine pre-estimate of loss rather than a penalty. A staged ladder — a smaller charge months out, rising close to the date — is both commercially fair and far more likely to be enforceable.
Signatures captured on SigningVault are Simple Electronic Signatures under the Electronic Communications Act 2000 and the UK eIDAS Regulation. Every signature is stored with the signer's name, email, IP address and a UTC timestamp in a tamper-evident audit trail, so the agreement stands up if it is ever challenged.
FAQ
Yes, where they reflect a genuine pre-estimate of your loss. A staged ladder rising nearer the event date is the standard approach and is built into the template.
Events outside reasonable control that make performance unlawful or impossible, with a rescheduling right and a clear statement of what is refunded.
The client, once equipment is in their control, subject to your own negligence. The damage clause records replacement values.
Most UK venues require it, commonly £5m for event suppliers. The template records the required cover level.
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No credit card. No templates to wade through. Just describe the agreement and SigningVault writes it.